• Salvio Pacheco Square
  • Controller

    Carondelet High School
    Job Description

    Job Summary
    The Controller works with the Business Department to foster the financial sustainability of the school within a culture of excellence, accountability, integrity, teamwork, and customer service while facilitating the management of the school’s financial resources.
     
    Essential Responsibilities
    • Responsible for fostering the financial stewardship of the school by providing excellence in the Business department
    • Responsible for superior financial management of school’s financial resources via accurate and timely financial reporting and accounting
    • Work with all customers within the school (faculty, staff, families) to provide superior customer service relative to financial issues
    • Works to create a positive working environment that inspires and motivates others
    • Communicate effectively with others and foster an environment of respect and teamwork
    • Writes proficiently to communicate financial reports and other financial information
    • Maintain the highest level of integrity in all aspects of the job
    • Maintain, evaluate and implement optimal and appropriate internal controls
    • Communicate accounting policies and ensure compliance
    • Use teamwork and creative thinking to problem solve and be solutions-oriented
    • Champions initiatives to review and streamline accounting policies/processes
    • Possesses advanced skills in the Microsoft Office Suite (particularly Excel) and assists others with technology-based process improvements
    • Excellent at multi-tasking and managing deadlines
    • Creates plans to meet departmental goals and objectives and monitors these plans to ensure success
    • Communicates effectively with other staff/faculty and families and provides excellent customer service to these constituents
     
    SPECIFIC RESPONSIBILITIES – General Accounting and Financial Reporting
    • Assume primary responsibility for the general ledger and all organizational systems and processes that support it
    • Maintain general ledger in accordance with GAAP, donor restrictions and other regulatory requirements
    • Responsible for managing the accounting department, ensuring accurate and timely financial information
    • Ensure that the financial statements not only comply with reporting standards, but also are responsive to the evolving needs of financial statement users
    • Preparing monthly financial statements, including variance analyses
    • Prepare financial statements for Finance Committee or Board review as directed by CFO
    • Manage general accounting operations
    • Prepare account reconciliations on a monthly basis
    • Maintain, evaluate and implement optimal and appropriate internal controls
    • Assist the CFO in the preparation and monitoring of departmental budgets and forecasts; working with other administrators and department heads concerning budget performance
    • Communicate accounting policies to affected employees and ensure compliance with such policies
    • Handle sensitive and confidential information with the highest level of professionalism and care
    • Manage Bond draws and bond reporting
    • Prepare various annual filings such as Welfare Exemption filing, Bond filing, Non Discrimination testing, insurance applications, and other filings as needed.
    • Preparing all periodic surveys and reports for the school’s trade organizations (e.g. NAIS, CAL-ISBOA, NBOA)
    • Work in a team with Accounting Specialist as required
    • Work with CFO to ensure risk management policies and procedures are followed and maintained
    • Update, as necessary, Accounting Policies & Procedures manual
    • Cover the Accounting Specialist when out of the office, as instructed by the CFO
    • Other duties as assigned by the CFO
    • Manages property tax filings and exemption claims
     
    CASH MANAGEMENT / BANK RECONCILIATION
    • Supervising all incoming cash receipts and deposits; monitor bank account
    • Review and approve bank adjustments using the Cash Management module
    • Review and approve bank reconciliations using the Cash Management module
     
    FIXED ASSETS
    • Add and maintain new assets in Fixed Assets in Financial Edge
    • Dispose of assets as directed
    • Generate depreciation on monthly basis
    • Reconcile the Fixed Assets to the general ledger accounts
    • Prepare a year-end roll forward which reconciles additions, disposals, depreciation expense and gain and loss to the general ledger
     
    BUDGETING
    • Coordinate the dissemination and return of the budget spreadsheets
    • Review the budget spreadsheets for completeness and accuracy
    • Input/Import the budget worksheets into Financial Edge
    • Reconcile the Financial Edge budget to the budget spreadsheets
     
    NET ASSETS
    • Reconcile temporarily and permanently restricted contributions to the general ledger, including scholarship accounts
    • Allocate interest and dividends earned from scholarships/endowments to proper accounts
    • Prepare a year-end roll forward of the temporarily and permanently restricted net assets
     
    ANNUAL FINANCIAL AUDIT
    • Successfully manage and coordinate the annual audit
    • Taking lead position on preparation of schedules and work papers for annual audit
    • Communicate any issues to the CFO
    • Ensure timely completion of the annual audit
    • Maintaining permanent office files for all audit schedules prepared by school
    • Coordinating preparation of schedules and work papers for tax filings
     
    RAISER’S EDGE
    • Posts Raiser’s Edge to the general ledger on a monthly basis
    • Reconciles Raiser’s Edge activity monthly and issue the monthly reconciliation report to CFO
     
    ACCOUNTS RECEIVABLE / STUDENT BILLING
    • Working with the Accounting Specialist, provide CFO a monthly aging report that details status of past due accounts and actions required; monitor tuition receivable accounts in excess of 45 days past due and provide additional support in the collection of tuition receivables as necessary
    • In cooperation with Accounting Specialist, discuss any proposed payment plans for extremely past due accounts with CFO
    • Reconcile financial aid on a monthly basis
     
    OTHER RECONCILIATIONS
    • Reconcile the Prepaid and other Balance Sheet accounts on a monthly basis
    • Reconciliation of all investment accounts
     
    MONTHLY / QUARTERLY / ANNUAL CLOSE
    • Distribute Departmental and School wide financial statements in conjunction with Blackbaud Financial Edge, including providing detail of income and expenses charged to each department as requested
    • Provide CFO with key indicator reports along with an analysis of significant variations
     
    QUALIFICATIONS
    • Minimum of a Bachelor’s degree in Accounting, Finance, or relevant subject
    • CPA certification a plus
    • Five to seven years of accounting and management experience preferred; experience working in independent schools or nonprofits (required)
    • Experience with The Financial Edge accounting package and Raisers’ Edge development software (required)
    • Knowledge of unique financial accounting and reporting requirements of nonprofit education institutions
    • Fluency in Microsoft Excel and Word and familiarity with database concepts
     Apply at https://www.carondeleths.org/faculty-staff/employment/
    Contact Information